Control processes built into information system and the control environment are the means through which access is gained by firms to the five objects of internal controls discussed. Examples include appropriate separation of duties, comparison and other tests, records that are adequate, proper approvals, and physical safeguards to shield assets. AMEX Products consistently reviews its framework of internal controls, which includes the companys policies, processes and organizational structure. Corrective actions are taken to address any management deficiencies, and advancements are implemented as proper whether the company is AMEX Products, Microsoft, or a Starbucks shop, every important category of trades needs to have the following internal control processes. In a business with great internal controls, no important duty is overlooked. Each individual in the information chain is important. The chain should start with hiring. Background checks should be conducted on job applicants.
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Paying competitive wages and supervision, as well as proper training, helps ensure that all employees are adequately qualified due to their jobs. Employee obligations should be clearly laid out in position descriptions. For instance, the treasurers department should be responsible for cash signing and approving, in addition to handling checks. Warehouse personnel should be responsible for storing and keeping track of stock. With clearly designated responsibilities, all important jobs get done. In processing transactions, smart direction separates asset managing: three crucial responsibilities, record keeping, and trade acceptance. For instance, in the case of AMEX Products, separation of the duties of cash management from record keeping for customer accounts receivable would have removed Melissa Costs incentive to engage in fraud, because it would have made it impossible for her to have lapped accounts receivable if another worker was keeping the books. Ideally, if they become wholly uncollectible customer accounts should be also reviewed by someone else and be in charge of writing off them. The accounting section should be totally different from the managing sections, for example production and sales.
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What would happen if sales employees, who were compensated according to a percent of the amount approved the companys sales transactions to customers? Sales figures could be inflated and mightn’t represent the eventual sum collected from customers. At all costs, cash must not be handled by accountants, and cash handlers mustn’t have use of the bookkeeping records. If one worker has both cash- accounting responsibilities and handling, that person conceal the theft and can steal cash. This really is what happened at AMEX Products. For businesses which are not too large to hire persons that are separate to do all of these functions, the key to great internal control is getting the owner involved, usually accommodating the monthly bank account, making bank deposits, or by approving all trades that are big. Offers Financial Accounting Homework Help